Sportfield Reservation Process - 2010
Adopted by the CRPR Board on 17 Dec 07, updated 12 Aug 2010

• The purpose of this Sportfield Reservation Policy, implemented in 2008, is to

          (1) effectively manage the high demand for public sportfield uses, and to

(2) recover some of the costs associated with sportfield maintenance across the Centre Region. This process is intended to operate similar to the Pavilion Reservation Policy - by posting an informational sign at the selected field(s) and issuing permits, but without posting a weekly schedule at each field.

•          The seasonal request procedure will remain unchanged, although this reservation fee system will only apply to sportfields available during the seasonable months:

All recreation-related requests must be submitted to CRPR in writing by a specific date prior to their “season”:
                        WINTER (Jan-Mar):                   (Not applicable for field uses)
                        SPRING/SUMMER (Apr.-Aug.):      March 1 application deadline
                        FALL (Sept.-Nov.):                   August 1 application deadline

•          The reservation system will include only “regional-use” sportfields (not “neighborhood” fields):

The following procedures will apply during 2010 to reserve the specific sportfields at the sites listed above:

1.       If the requested field is available, a permit for a single, 4-hour use of the sportfield will be issued at no charge. Use of the field would only be in compliance with municipal and agency regulations and would be subject to weather-related cancellation.

2.       If a group wishes to reserve one or more fields in excess of one 4-hour block, a Reservation Fee of $15 per field will be payable in advance.

3.         If a group wishes to reserve a sportfield with a pavilion reservation, then a Sportfield Reservation Fee of $15 per field will be payable (in addition to the Pavilion Fee and Large Group Event Fee, if applicable).

4.      If a group wishes to reserve one or more fields for their entire “sport season,” the
Reservation Fee will be $140 per field per sport-season for Resident groups and $210 for
Nonresident groups. Resident groups are those groups with an address within the 5 participating municipalities and at least 50% of the participants are residents of those municipalities.

5.       A “Tournament Reservation Permit” of $140 per field per day is required for sport tournaments involving the municipal parks - in lieu of the 4-hour block. The permit will be in addition to the provisions of the CRPR Large Group Event Policy with respect to reimbursing CRPR for any event-related costs.

6.       The Reservation Permit holder must be a resident of a participating municipality, except that the Director is authorized to waive this requirement for state-wide organizations.

7.       Each requesting organization must furnish in advance the required insurance certificates and waivers.

8.       As with the pavilions, sportfield requests from State College Area School District-sponsored groups will be waived for Monday through Friday (daytime and evening) uses during the school year (from 14-days prior to the opening of school through the last day of school for students). The standard Reservation Fees will apply for other days. In all cases, SCASD must provide the necessary request forms so that a Reservation Permit can be issued for each sportfield use.

9.       The agency will accommodate weather-related cancellations and permits for make-ups.

All other sportfield sites would be available for site-appropriate uses and permits at no charge, pending a review by CRPR staff of the activities and schedule proposed by the group. 

         The Reservation Permit reserves the facility for use by the group. It does not provide field lining, special field preparations, bleacher relocations, pre-game turf / infield grooming or any other special services. The agency reserves the right to invoice the using group if their use damages the turf due to extended play, wet soil conditions, excessive litter, etc. This process and policy may then be refined or revised by the CRPR Board as necessary.

To assist leagues and community groups with requesting permits for uses in advance, please complete and submit this Request Form (PDF format; Adobe Reader is required).