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Centre Region Parks & Recreation Board /
Centre Regional Recreation Authority
Regular Meeting Agenda
for Thursday, 14 May 09, 12:15 PM
at Millbrook Marsh Nature Center
I. CALL TO ORDER and ROLL CALL:
• Ms. Sue Mascolo, Chair Ferguson Twp. • Mr. Roy Harpster, Vice-Chair Harris Twp.
• Ms. Kathy Matason, Sec. College Twp. • Ms. Donna Conway, Treas. State College Borough
• Donna M. Ricketts, D.Ed. SCASD • Mr. Chris Hurley Patton Twp.
II. COMMENTS FROM THE PUBLIC for any item not on the agenda (up to 3 min./person)
III. APPROVAL OF MINUTES
• from the Special Meeting on 2 Apr 09 (Attachment # 1) (Action)
• from the Regular Meeting on 9 Apr 09 (Attachment # 2) (Action)
IV. ACTION ON VOUCHERS
• from Mar. (Distributed for the April regular meeting) (Action)
• from Apr. (Attachment # 3) (Action)
V. SPECIAL PRESENTATION (Attachment # 4) (15 minutes)
During the Master Plan Process for the Oak Hall Regional Parklands, the COG Regional Park
Planning Committee asked the CRPR Board to hear and consider making a recommendation
regarding tennis facilities proposed by the Centre Region Community Tennis Assn. for the
Whitehall Road Regional Parklands. The group has developed and distributed the attached proposal
/ report. In addition, Ms. Carol Oliver will make a brief PowerPoint presentation on behalf of the
group. Questions from the Board will also be welcomed. The COG Regional Park Planning Committee is currently reviewing proposals from consulting
firms with respect to preparing the Whitehall Road Parkland Master Site Plan. While the Scope of
Work for that project does not include any structures for indoor recreation, the Board may wish to
schedule action on a recommendation at their 11 Jun 09 meeting.
VI. COMMITTEE REPORTS
• Member & Municipal Committee Updates:
College Twp. Ferguson Twp. Patton Twp.
State College Borough Harris Twp. SCASD
• Millbrook Marsh Nature Center Advisory Committee: Ms. Hetrick & Ms. Matason
The committee met on 15 Apr 09 meeting. The College Township Council approved the
Spring Creek Educ. Building “Land Development Plan” on 16 Apr 09. It is proposed that
Dr. Marboe present an informational update to the Authority at the June meeting.
• COG Parks Capital Committee: Mr. Woodhead and Mr. Harpster
The committee met on 17 Apr 09 to discuss a funding strategy for the development of the
regional parks. That discussion will continue at the May meeting.
• Regional Park Planning Committee: Mr. Woodhead and Mr. Harpster
(The CRPR Board and the COG Parks Capital Committee)
- The committee last met on 2 Apr 09 to review the proposed Master Site Plan for the Oak
Hall Parklands and to review the proposed phasing and associated cost estimates. A draft
report has been circulated and the final version is now being produced. The Director
prepared and submitted a state grant application for the Phase 1 construction project prior to
the 22 Apr 09 deadline.
- Proposals from 13 consulting firms were opened on 29 Apr 09. A summary was
distributed and is also attached. (Attachment # 5)
- The planning committee will meet on Thur 21 May 09, 12:15 PM at the COG Forum
Room to finalize a selection schedule. This is the regular monthly meeting of the COG Parks
Capital Committee.
VII. STAFF REPORTS
• Director’s Reports
- Activity Report for April (Attachment # 6)
- 2010 Program Plan (the first document related to the 2010 Budget Proposal)
- 2009 CCCF Endowment Payment Report (Attachment # 7)
- CRPR Maintenance & Storage Area Report - Status Report: Mr. Woodhead
- State Grant Opportunities from PA Dept. Of Environmental Protection for MMNC.
• Supervisor Highlights:
Mr. Greg Roth Ms. Barbara Lindenbaum Ms. Beth Lee
Mr. Jeff Hall Ms. Molly Hetrick Mr. Todd Roth
VIII. COMMUNICATIONS
• Ms. Mascolo will report on the status of the Authority’s $3,000 grant application to Central PA
Convention & Visitors Bureau to prepare and print an updated brochure for Millbrook
Marsh Nature Center. The Bureau has scheduled a news conference for 10 AM on Wed 13
May 09 to announce the grant awards.
• The Governor has announced the 16 sites awarded PA Conservation Corp (PCC) grants for 2009-2010. The Authority was again awarded a grant with a cash value of $103,000, in
partnership with the Mount Nittany Conservancy. This will be the 8th consecutive year of the
Authority hosting a PCC crew at Millbrook Marsh Nature Center.
IX. ACTION ITEMS
A. Nominating A Portion of Millbrook Marsh Nature Center to the Ramsar Convention on
Wetlands: Dr. Rob Brooks, Director, Penn State Cooperative Wetlands Center
The Convention on Wetlands, signed in Ramsar, Iran, in 1971, is an intergovernmental treaty which
provides the framework for national action and international cooperation for the conservation and
wise use of wetlands and their resources. There are presently 159 Contracting Parties to the
Convention, with 1,834 wetland sites totaling 656,373 sq. miles, designated for inclusion in the
"Ramsar List of Wetlands of International Importance." Dr. Rob Brooks has proposed, and the
MMNC Advisory Committee has formally approved a recommendation that the Millbrook Marsh,
along with additional watershed lands, be nominated for this designation. The Convention is based
in Switzerland. Background information was provided at the April meeting. A possible motion could be:
“That the Centre Regional Recreation Authority endorse the nomination of the Millbrook Marsh
(50 of the 62 acres leased for the nature center) to the Ramsar List of Wetlands of International
Importance, pending similar endorsements by the landowner (Penn State University) and the
conservation easement owner (ClearWater Conservancy).”(Action)
B. PARK FOREST POOL CONSTRUCTION: Mr. Woodhead
1. Based upon a meeting with contractors scheduled for Wed 13 May 09, staff will present for
Authority action a proposed operation / event schedule for the new Park Forest Pool. (Action)
2. Project Budget Update: Incorporating all the proposed and expected Change Orders below,
it appears that the project will finish with $2,432.21 under the $3.2 million cost ceiling. The
remaining balance may increase pending discussions now underway with the design team.
3. The Authority is asked to approve the following Change Orders; the complete documents
should be available from Mr. Popovich at the meeting. CO #SP-03 has not been signed by
the Director per the Change Order Policy. These costs have been included in the Project
Budget Report. (Attachments as noted) (Action)
Swimming Pool Contract: CO# SP-03 Add $6,347.54 (Available at meeting)
Add piping and valve to assure slide piping winterization (under the concrete deck). |
Swimming Pool Contract: CO# SP-04 Add $3,431.99 Attachment #8A
Add elevated concrete deck under the slide run-out. |
Swimming Pool Contract: CO# SP-05 Add $1,524.87 Attachment #8B
Reconfigure pool boiler piping. |
Swimming Pool Contract: CO# SP-06 Add $2,132.59 Attachment #8CPlumbing and valves for future UV filter installation. |
4. The following change orders are in processing and will be officially proposed for action
when all the details are finalized. The estimated costs have been included on the budget
projection.
- GENERAL C.O. #G-12 Add drain line for planting bed Estimated at
$1,000. |
- GENERAL C.O. #G-13 Replace the bank plantings with Bearberry Estimated at
$1,000. |
- PLUMBING C.O. #P-10 Reset / Re-pipe the filter room surge tank Estimated at
$2,500 |
- PLUMBING C.O. #P-11 Add 2 water pressure reducers due to the high street pressure.
Estimated at $500 |
- ELECTRICAL C.O. #E-09 Re-use the existing pavilion lights; increase the concrete in all
light standard footers.
$0 (no change in contract price) |
- MISC.: To add plantings around Douglas Dr. water meter vault (labor c/o the CRPR Parks
Crew)
Material costs estimated at $150 |
C. WELCH POOL RENEWAL: Mr. Woodhead
1. PARKING & BATHHOUSE AGREEMENTS: The two agreements were signed by the
Authority officers and delivered c/o Ms. Dupius to SCASD for their signatures.
2. MASTER SITE PLAN: With the completion of the agreements, the Authority is asked to
fully approve the proposed Master Site Plan for Welch Pool and to authorize staff to:
(1) obtain the PA DCNR review of the plan / report, and
(2) request grant reimbursement ($33,000 as announced in July 2006). (Action)
3. PLANNING STATUS: Mr. Woodhead will update the Board on the status of the detailed
planning for the Welch Pool Renewal.
- Four conceptual renderings are attached. (Attachment # 9)
- Borough approval process (Design Review Board, Planning Commission)
- Proposed relocation of the bike path (Borough Council and SCASD)
- Underground oil tank removal completed successfully.
4. PROFESSIONAL SERVICES AGREEMENT: The proposed “Agreement for Proposal for
Architectural/Engineering Professional Services” with HP Architects has been provided for
consideration and action. Of the total proposed, it is estimated that costs totaling $100,000
have been incurred to date (but not yet invoiced) in order to maintain the current
construction schedule. The proposed amounts are:
Total Professional Services Fee $442,275.00
Reimbursable Expense Allowance of $143,450.00
The total amount of $585,725 represents 10.8% of the $5.4 million project and is within the
approved budget of the selected “Option 3" from the Master Site Plan Report. The following motion is proposed:
“That the Authority approve the professional services agreement with HP Architects in a
total amount not to exceed $578,725, subject to final revisions by Solicitor Williams and the
approval of PA DCNR.” (Attachment # 10) (Action)
X. ADJOURNMENT (Action)
Future Meeting Schedules
• Next COG Regional Park Planning Committee
at the regular meeting with COG Parks Capital Committee Meeting:
Th, 21 May 09, 12:15 PM COG Building, Forum Room
• Next CRPR Board Meeting:
Th, 11 Jun 09, 12:15 PM, at Park Forest Pool Pavilion, Patton Twp.
(The meeting site is subject to change pending the pool construction schedule.)
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