Meeting Agenda for Thursday, 13 Nov 08, 12:15 PM

at the Centre Region COG Building, Forum Room

I.       CALL TO ORDER and ROLL CALL:

          • Ms. Sue Mascolo, Chair    Ferguson Twp.  • Mr. Roy Harpster, Vice-Chair   Harris Twp.

          • Ms. Kathy Matason, Sec.  College Twp.  • Ms. Donna Conway, Treas.    State College Borough

          • Donna M. Ricketts, D.Ed. SCASD          • Mr. Chris Hurley       Patton Twp.

II.      COMMENTS FROM THE PUBLIC for any item not on the agenda (up to 5 min./person)

III.    APPROVAL OF MINUTES from the Oct. meeting           (Attachment # 1)     (Action)

IV.     ACTION ON VOUCHERS from Oct.                             (Attachment # 2)     (Action)

In view of Solicitor Williams’ presentation, the Chair may proceed to
Agenda Item VIII - C. Welch Pool Renewal

 V.       COMMITTEE REPORTS

          • Member & Municipal Committee Updates:

                    College Twp.                      Ferguson Twp.                    Patton Twp.

                    State College Borough         Harris Twp.                        SCASD

          • Millbrook Marsh Nature Center Advisory Committee: Ms. Matason & Mr. Woodhead

                    The committee met on 15 Oct 08 at the nature center.

          • COG Ad Hoc Regional Park Committee: Mr. Harpster

The committee did not meet in October; their next meeting is on Th 20 Nov 08 at the COG Building, 12:15.

          • Regional Park Planning Committee: Mr. Woodhead

                    (The CRPR Board and the COG Ad Hoc Regional Park Committee)

During October two public hearings were held and a number of key person/group interviews were conducted. In addition, the results of the paper and the web-based surveys have been posted on the CRPR website (and are also attached for discussion by the Board today). The committee will meet on Monday, 10 Nov 08, 12:15-2PM in the COG Forum Room to review this progress and continue their work with the consultants. (Attachment # 3)

VI.     STAFF REPORTS

          • Activity Report for October: Mr. Woodhead                            (Attachment # 4)

          • 2009 Budget Process: Mr. Woodhead

The revised 2009 budget proposals for all COG functions were presented to the COG General Forum on 27 Oct 08. They will now be considered by each participating municipality; their comments will be received by the COG Finance Committee on Tu 18 Nov 08 at 8:30 AM in the COG Forum Room.

          • CRPR Rental of the High School Natatorium for Swim Lessons: Mr. Todd Roth (Attachment #5) 

          • Supervisor Highlights:

                    Mr. Greg Roth          Ms. Beth Lee            Ms. Barbara Lindenbaum

                    Mr. Jeff Hall             Mr. Todd Roth          Ms. Molly Hetrick

VII.    COMMUNICATIONS          (None)

VIII.  ACTION ITEMS

A.       SENIOR CENTER PROGRAM POLICY: Ms. Lindenbaum

Staff requests Authority discussion and action on this proposed policy for Senior Center programs, which has also been endorsed by the Centre County Office of Aging:

 “In the interest of safety for participants in Senior Center events and programs, the Centre Region Parks and Recreation Agency Director and the Senior Center Director reserve the right to:

- require written approval, prior to registration, from an appropriate healthcare professional on behalf of the event participant,

          - require the registration of a chaperone / aide to accompany a registrant, and/or

- limit or prohibit activity by an event participant due to their health status or medical condition.

In all cases, the Agency Director and the Senior Center Director must jointly approve any implementation of this policy in advance.”                                         (Action)

B.       PARK FOREST POOL CONSTRUCTION UPDATES: Mr. Woodhead

          1.       Per the Authority’s Change Order Policy, the Board is asked to endorse the Director’s prior approval of following Change Orders:

- #SP-01 for the Swimming Pool Contract to revise the pool gutter design and the specified pool surfacing on both pools as approved by the project consultants. The contract sum remains UNCHANGED at $1,478,800. (Attachment # 6) (Action)

- #E-02 for the Electrical Contract to revise the light fixtures to comply with the UCC Energy Code. The contract sum is DECREASED by $445.50 to $174,690.50.  (Attachment # 7)     (Action)

                    It is noted that the project remains “on budget and on schedule.”
                    A site visit for the Authority can be scheduled, if desired.

          2.       Currently, the following items appear “on the horizon” as the project moves ahead. The specifics are (still) being finalized for Authority consideration.

- A change to substitute an agency-standard drinking fountain and also to omit the water chiller unit for the drinking fountain.

- Finalize the credit due for the lead-based paint removal and disposal. That credit is expected to be approximately $33,000.

- Add a 10' wide vehicle gate to the 8' perimeter fence at the rear of the complex to permit maintenance access to the woods and the stormwater corridor.

                    - Add a microphone jack to the Pool Entrance / Office.

- Install the bathhouse entrance hall ceiling lower than specified, and increase the height of the two iron gates (one entering each changing room).

- Add wiring conduit to the building and grounds to permit the future installation of security cameras / recorder for (1) the pool areas and (2) the cashier counter. The Patton Township Chief of Police has been asked for his advice on future camera locations.

C.       WELCH POOL RENEWAL: Mr. Woodhead

          1.       The Governor is expected to announce the 2008 PA DCNR grant awards in November - that will hopefully include the $400,000 requested for Welch Pool (construction). Some awards have already been announced around the state. In prior years the grants were usually announced in September or October.

On a related note, Dr. Rick Marboe and Mr. Woodhead participated in a PA DCNR Strategic Planning Evaluation Hearing at Bald Eagle State Park on 5 Nov 08 - where we emphasized the importance of working with municipal / regional partners (such as the services provided by the nature center).

          2.       Solicitor Terry Williams will present the current draft documents (dated 6 Nov 08) related to the Welch Pool Renewal:

                              - Shared Access and Reciprocal Parking Agreement

                              - Swimming Pool Bathhouse Use Agreement

The documents have not yet been presented to the School Board. Question, comments and suggestions from the Authority are requested. These items must be finalized before the Master Site Plan can be completed and adopted. (Attachment # 8)

D.       MILLBROOK MARSH NATURE CENTER - ARCHITECTURAL SERVICES UPDATE: Mr. Woodhead

As authorized at the last meeting, the agreement with HP Architects was approved pending the official endorsement of MMNC Advisory Committee and the COG Ad Hoc Regional Park Committee. The Advisory Committee endorsed the agreement at their meeting on 15 Oct 08. The members of the COG Ad Hoc Regional Park Committee did not meet in October, but were provided with a proposal and asked for comment; they will officially meet on 20 Nov 08 for that official endorsement. Therefore, in order to met the construction deadline, the agreement was executed by the Authority.

IX.     DISCUSSION / INFORMATION ITEMS

2009 CRPR FEE POLICY

In December the Authority will be asked to adopt the 2009 Fee Policy for Centre Region Parks & Recreation. The attached draft reflects the discussion at the October meeting and is provided for review by the Director and discussion by the Board.. Prior to the December meeting the MMNC Advisory Committee will be asked to endorse the proposed nature center fees. The entire policy is provided, rather than just the revised sections - and it is based upon the current budget proposal - and therefore subject to change. (Attachment # 9)

X.       ADJOURNMENT                                                                     (Action)

NEXT REGULAR MEETING: Th 13 Nov 08, 12:15 PM at the COG Building, Forum Room